As information management becomes an increasingly paperless practice, organizations that are well versed in a variety of media formats will hold a distinct advantage. Digitization represents the bridge that takes content to new platforms and new heights. From extending the life of ancient manuscripts and preserving original audio interviews to converting engineering blueprints and ensuring the security of declassification procedures, PTFS has the skilled staff and state-of-the-art equipment needed to help organizations achieve their goals.
Benefits of Digitization
The primary advantage offered by digitization is the preservation of content. Whether it’s managing deteriorating documents in library archives or an original VHS tape of government testimony, digitization represents a proactive strategy for satisfying both business continuity interests and compliance mandates.
Once these disaster recovery objectives are met, organizations can begin to explore the more advanced benefits of digitization. When applied correctly, the technology can even become a competitive differentiator. Additionally, creating metadata while migrating legacy content can aid in the discovery of links between information held in various media formats.
With all signs pointing toward electronic workflows, digitization puts organizations firmly in control of their destiny to ensure technical hurdles do not compromise business strategy.
By partnering with PTFS, clients receive access to a wide array of innovative tools and a team of experts that understands how to use them for maximum effect. Digitization specialists can condense mountains of paper into gigabytes of data, while qualified imaging staff can convert photography slides and microfilm into fully searchable online portfolios with on-demand access.
Additionally, our experienced program managers are ready to field unique requests and complete content conversion projects both big and small in alignment with commercial best practices.
Attention to Detail
PTFS is always acutely aware of the importance of the task at hand and takes the responsibility of handling sensitive information very seriously. Clients often come to us with original copies of their material, trusting us to extend the life of mission-critical content.
No detail is overlooked – from preserving page breaks when migrating legacy content to embedding more than 100 metadata index fields upon request, the end user experience is always top of mind. And with more than 100 million pages scanned in the past five years, PTFS has accrued the level of expertise that can only be earned from hands-on experience.
All of our digitization practices are modeled on the guidelines defined by the National Archives and Records Administration (NARA). While these insights benefit all of our customers, our government clientele are particularly appreciative. PTFS works closely with these Department of Defense and Intelligence Community agencies to ensure that the output meets their specific standards. And with 80 percent of staff possessing clearance credentials, customers know the secured declassification and content conversion projects are being carried out by trusted business partners.
6,000 Sq FT Digitization Facility
Located in our 6,000 square foot, government secure, state-of-the-art service center, PTFS is equipped to digitize a wide variety of media formats.
- Vacuum fed belt scanners (fragile and odd shaped material)
- Platen-protected wide-angle scanners (book scanning)
- High-Volume scanners
- Large-format scanners (architectual drawings and other over-size materials)
- Flat-bed scanners
PTFS's staff is second to none:
- 100+ person years of scanning experience
- 35+ person years of scanning and digitization management experience
- Onsite Certified Document Imaging Architects (CDIAs)
- 80% of staff posses Clearance
- All digitization management staff posses either a Secret or Top Secret Clearance
1) PTFS carefully removes clips, staples, document fasteners, and other bindings
2) Page breaks are identified and damaged content is repaired
3) The content is placed in the correct order in preparation for scanning
4) Scanners are configured for size (eg. CAD, microfilm)
5) Documents are scanned using the best color depth (eg bi-tonal, grayscale, full-color) options to produce an optimal OCR output for every project.
6) Quality control; content is expanded to ensure optimal OCRing
7) 100+ index fields/metadata fields are determined
8) Add input to fields for enhanced content location
9) Rebind the content and return to client