U.S. Army Heritage and Education Center

The U.S. Army Heritage and Education Center's (AHEC) mission is to preserve the Army's history by ensuring access to historical research materials and to serve as the primary research facility for historical study of the U.S. Army. AHEC needed a new state-of-the-art, Web-based digital archive and information delivery system that provided access and information about their historical and archival collections, descriptive information about their museum, photographic and realia collections, and retrieval access providing both bibliographic and full text search capability. PTFS provided AHEC a turnkey solution by integrating two distinct software products - ArchivalWare™ (for digital documents and descriptions) and ALEPH (an integrated library system for bibliographic records). Capabilities of the Web Portal include a single point of entry federated search solution returning hits from both bibliographic and digital object databases simultaneously.

Download entire AHEC case study here.

Southern Oregon University

Southern Oregon University is a contemporary public liberal arts and sciences university devoted to providing access to opportunities for personal, intellectual, and professional growth through education and scholarship. The Southern Oregon Digital Archives is funded by a grant from the Institute of Museum and Library Services. The digital library primarily contains SOU's rich collections of federal, state, and county publications. The Library concentrated its efforts on two collections of regional materials pertaining to the Southern Oregon Bioregion and the First Nations/Tribal Collection.

Download entire SOU case study here.

Visit http://soda.sou.edu/ see how the University used ArchivalWare to store and manage their important collections.

Wyoming State Digital Library

BACKGROUND & BUSINESS PROBLEM

The Wyoming State Library wants to create a digital archive of their historic newspaper collection. Their collection of historic newspapers from local counties and municipalities dates back to the 1800's and has been preserved on microfilm. They want to digitize the 850,000 pages of newspaper following current best practices and standards to preserve the microfilm while making the newspaper available to the public. The Wyoming State Library also has a collection of trademarks and trademark applications that need to be digitized and made readily available as well. The Library envisions a digital archiving/asset management system to store, search, retrieve, browse, and manage the final electronic newspaper and trademark collection. Since the collection is large and will continue growing, they need an application that can perform full text searching and utilize more sophisticated searching techniques so they can locate document hits with pinpoint accuracy.

“PTFS is a perfect partner for our project considering their library science, content management, and digitization expertise. The company has proven skills and a unique ability to build digital libraries as well as a proven track record of successfully implementing these large newspaper projects,” Said Lesley Boughton of Wyoming State Library.

SOLUTION

PTFS’s proposal included digitization services for the microfilm newspaper and trademark document collections, a fully configured server, installing the digital archiving application, loading the images into the system, and training. The State chose to partner with PTFS and Sirsi Dynix because of their library science and digitization expertise. PTFS also worked with the Library to create a plan for archiving new content as it is created so that the Digital Library will always be current. All these unique capabilities come together to provide the Wyoming State Library a solid partner to make this important project a success.

BENEFITS

- The existing collection of microfilm can be preserved so it does not undergo further degradation from    a microfilm reader.
- The public will have electronic access to the newspaper. Any potential user with access to a browser    can now access the entire newspaper collection.
- ArchivalWare provides sophisticated searching tools so hits within a document can be found with    pinpoint accuracy.

National Defense University

The University educates military and civilian leaders on security strategy, military strategy and resource strategy in the national security environment. The University Library's Special Collection is composed of more than 2.4 million objects including documents, photographs, video and realia dating back to 1534. Prior to the implementation of the PTFS solution, access to the information was extremely difficult and in some cases, impossible. The actual documents, photographs, videos and all other information were stored with a few finding aids, indices and inventory control. PTFS provided an enterprise-wide content management system with full text search and retrieval capability.

Download entire National Defense University case study here.


US Marine Corps

The United States Marine Corps wanted to implement an Integrated Library System to offer accessibility library users and efficiencies and process improvement to library staff. PTFS implemented an Integrated Library System (ILS) to automate library processes. To accomplish this, PTFS designed a union catalog that converted the existing library record collections from either shelf list cards or non-MARC electronic records into USMARC. PTFS helped the Marine Corps achieve a more efficient and less costly library system by performing LAN installations at 18 USMC bases around the world.

Download entire US Marine Corps case study here.